Administrative Assistant Travel/Finance - SW DC

Location: Washington, DC
Date Posted: 05-30-2017
TDY Medical Staffing, Inc. is currently looking for well qualified Administrative Assistant for contract work in  SW DC Area. MUST have experience working with GovTrip and other Federal Systems

Working hours will take place Monday through Friday for a total not to exceed 8 hours per day, or 40 hours per week. Daily working hours may be 8 hours from 9a-5:30pm with a 30 minute lunch.

TDY will consider a candidate’s compliance with the application instructions to be indicative of the type of conduct that it may expect from the candidate during employment. Therefore, failure to comply with these instructions may be grounds for exclusion from employment consideration.

Please read everything below before applying and only apply if you are fully qualified.  Preference given to applicants with previous medical clerical experience.  Must have computer experience.  Please submit a resume with 3 professional references - please list your skills online in the area provided after you hit the APPLY button.  If you do not submit a resume with professional references, you will not be considered for employment.

TDY does extensive background checks, reference checks and pre-hire/random drug screening as a condition of employment.    You must have computer experience beyond using the internet and email!

 This is not a government job, this is a contract position with the government.

The contractor receives visitors and callers, makes travel arrangements producing travel orders and vouchers in a timely manner.
Travel documents are prepared using a web-based application. Prepares and submits correspondence, reports and other documents pertaining to activities of the Director/HARC and other senior staff as directed. Works closely with the Director/HARC to procure services and/or products required for meetings, conferences, etc. Should have familiarity with financial reports, financial transaction entry. Accurately enters all financial transactions (purchase card, travel, contracts, etc.) on a daily basis into a
web-based database that tracks planned and real-time expenditures. Must be detailed oriented. Knowledge of the most current versions of MS Office Suite and/or data entry and spreadsheets. In support of the Director/Humphrey Administrative Resource Center, maintains her calendar ensuring that conflicts are minimized to the extent possible. The contractor shall produce quality business correspondence. Skills required involve working with multiple drafts simultaneously and careful attention to detail to assure completeness and accuracy. The contractor shall assist in the preparation and production of briefing books and documents for various meetings. These activities typically occur under tight time constraints.
The contractor shall assist in producing presentations utilizing Microsoft Power Point.
The contractor shall document messages accurately, convey a friendly and helpful manner during in person as well as during telephone interactions, demonstrate an ability to follow instructions, and operate efficiently under pressure.
The contractor must possess skills in business writing. The contractor shall demonstrate the ability to produce adequate/accurate written communications to include all forms of written communications electronic and otherwise.

The contractor shall perform light research related to health issues using various sources (e.g., internet,
online libraries, contacting vendors, partners, organizations and other federal, state or local government
entities).
The contractor shall perform typing, word processing, and secretarial services including: copying, filing,
faxing, scanning, taking messages, sorting mail, creating documents and spreadsheets in Microsoft Office
2007. This also includes the pickup and delivery of action requests (files/correspondence) to various
offices.
Requirement 1: Office Presentation and General Skills
1.1 Establishes appropriate and constructive relationships with colleagues and supervisors that forward
the Office mission.
1.2 Ability to balance independent action with appropriate request for guidance on projects and
interactions with colleagues.
1.3 Proactive in identifying inefficiencies and proposing alternative business processes to streamline and
increase productivity.
1.4 Ability to manage priorities in consultation with supervisor.
1.5 Preparation of correspondence in conformance with federal procedures and requirements.
1.6 Filing, document receipt, and routing.
1.7 Draft administrative standard operating procedures in consultation with other staff, maintain office
policies and documents, and maintain confidentiality.
1.8 Manage parking, travel and conference request, approval, and reimbursement processes.
1.9 Identify and propose designs for new tracking systems to streamline office functions and maintain
those systems.
1.10 Liaison with federal agencies, operating divisions, and OS offices to support OASH activities and
mission.
1.11 Order supplies and maintain sufficient supplies in office.
1.12 Liaison with facilities and/or front office for repairs, equipment problems.
1.13 Facilitate maintenance of efficient working environment for team.
Requirement 2: Calendar Management
2.1 Schedule ad hoc and regular meetings and respond to meeting invitations with internal and external
stakeholders through use of the electronic calendar system, email, and telephone as appropriate.
2.2 Actively manage calendar and daily schedule to identify and resolve competing priorities.
2.3 Manage logistics of and compile materials for meetings including agendas, attachments, scheduling
rooms where necessary, anticipate travel requirements, escorting guests for meetings, monitoring
and tracking changes among other duties as necessary.
Requirement 3: Information technology
3.1 Serve as liaison to IT Department to trouble shoot and resolve computer and blackberry problems,
inventory equipment, etc.
3.2 Establish and maintain share drives to facilitate work product development.
3.3 Demonstrate proficiency in Federal software systems.
3.4 Develop and edit documents for meetings, briefings, etc. through proficient use of Excel, Power
Point, Word, and other Federal software.
3.4.1 Enter numerical and narrative content, be knowledgeable about software functionality
including formulas (Excel), animation (power point), and others to create advanced level
documents and presentations.
3.4.2 One year experience with GovTrip and other Federal administrative systems.
3.5 Proficiency in setting up and using audio-visual equipment, audio conferencing, and other
equipment.


Skills Required :
Must have no less than a high school diploma
At least TWO years of experience
STRONG computer skills are required and must show on resume
Experience in Microsoft Word, Microsoft Outlook, Adobe Pro

Must possess the ability to communicate effectively and professionally with employees at varying grade levels; and to
provide optimal customer service; to both internal and external customers.
 
TDY Medical Staffing, Inc. is an Equal Opportunity Employer and takes pride in maintaining a diverse environment.  All qualified applicants will receive consideration for employment without regard to their race, color, religion, gender, gender identity, national origin, age, sexual orientation, marital or protected veteran status, disability, or any other legally protected status.  If you’d like more information about your EEO rights as an applicant under the law, please click here.

Once you hit the “Apply Now” button, you will be directed to enter into your information into our website general application – There will be several questions asked to ensure our Affirmative Action/EEOC compliance. 

TDY is a federal contractor and as such is required to provide self-identification questions regarding  race/gender/disability/veteran status to all qualified applicants.  We offer all applicants the VOLUNTARY opportunity to respond to the questions. 
You are under no obligation to respond to the questions and not answering the questions will have no impact on the application process or hiring decisions.  Your responses are not seen by the hiring authority and have zero impact on our decision making process.  Submitting this general application is not an offer of employment and does not a guarantee that the application process will proceed. 
 
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