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Certified Court Reporter - Washington DC

Washington, DC · Administrative

TDY will consider a candidate’s compliance with the application instructions to be indicative of the type of conduct that it may expect from the candidate during employment. Therefore, failure to comply with these instructions may be grounds for exclusion from employment consideration.

Please read everything below before applying and only apply if you are fully qualified.  Must have no less than 1 year experience.  Please submit a resume with 3 professional references - please list your skills online in the area provided after you hit the APPLY button.  If you do not submit a resume with professional references, you will not be considered for employment.

TDY does extensive background checks, reference checks and pre-hire/random drug screening as a condition of employment.    You must have computer experience beyond using the internet and email!

 This is not a government job, this is a contract position with the government.

TDY Medical Staffing, Inc. is currently looking for a well qualified court reporter for short term assignments in Washington DC.
Working hours may vary between 8 AM and 5 PM Monday through Friday for a total not to exceed 8 hours per day, or 40 hours per week. 

Must have no less than a high school diploma
STRONG computer skills are required and must show on resume
Must be able to work independently.

Must possess the ability to communicate effectively and professionally with employees at varying grade levels; and to
provide optimal customer service; to both internal and external customers.
Employees will also perform duties related to the work of this position, as assigned, such as but not limited to:
Must have at least 1 year experience as a court reporter and have machine shorthand speed of no less than 225 words per minute with 95% accuracy. RPR & CRR preferred or comparable state certification. Must provide stenotype machine, printer, laptop/computer, peripherals and computer-aided transcription software, along with supplies needed to produce transcripts. Must have proficient English technical vocabulary and the ability to efficiently decipher various English accents. Have basic knowledge of orderly filing, indexing and daily backing up of electronic/steno notes. Ability to communicate, express ideas clearly and concisely, both orally and in writing, and excellent proofreading skills. Have the ability to exercise a high degree of judgment, demonstrate diplomacy and exemplify competence interacting with judges, magistrates, attorneys, public officials, litigants, co-workers and the general public.

Court Reporters must have at least one year experience in court reporting and have the necessary training and education required in Court Reporting along with adequate and appropriate court reporting equipment, in order to produce accurate, timely, appropriately bound and indexed transcribed testimony from witnesses in these processes.

The Court Reporter must hold the
certification as a National Court Reports Association (NCRA) Registered Professional Reporter (RPR), or
equivalent (determination of equivalency at the discretion of VAMC). Appropriate credentials must be
provided upon request. The Court Reporter shall be punctual and present at all proceedings, demonstrate a
professional demeanor, and provide all the necessary equipment to perform their duties and accomplish
the deliverables described below. VAMC will provide seating and a work surface for the Court Report to
perform their duties. The court reporter shall read portions of transcript during the proceedings at the
request of the board or other presiding body, and ask speakers to clarify inaudible statements. Proceedings
may occur over multiple days and the services of the Court Reporter may be needed for varying lengths of
time each day. Court Reporters who have experience with the Administrative Investigation Board (AIB)
process, Equal Opportunity Hearing, Human Resources Management Merit System Protection Board
(MSPB) or arbitration hearings are preferred in the performance of this contract.
1.4.3 OATHS AND NOTARY SERVICES - The Reporter shall be competent to administer oaths.
Depositions shall be transcribed by a duly authorized notary. No separate fee is to be charged for notary
services, administering oath, or affixing seal.

 Prior to the scheduled meeting time:
o Present himself/herself to the presiding client representative (COR) in order to obtain a Temporary
Identification badge from the appropriate VA Office. (Estimated time for this evolution is
30 minutes.) This badge will have to be returned by the Contracted Employee to the VA
issuing office upon completion of the assignment.
o After receipt of badge, proceed to the designated hearing location and have all equipment
set up and ready by the scheduled hearing time.
 Adhere strictly to the instructions of the presiding official in matters affecting the composition of
the record, adjourning to other times or places, the hours of hearing, and associated matters.
 Report everything spoken while a hearing is in session unless the presiding official directs an off the-
record proceeding for which notes have been taken as required.
5.2. Hearings shall be properly recorded by Court Reporters using electronic recording devices, in
addition to their physical presence at the hearing. The Contractor shall provide a back-up system to
whichever primary recording method is used. When proceedings are recorded by an electronic recording
device, it shall at a minimum:
 have two (2) channels.
 be continuously monitored by an operator.
 have simultaneous playback, listening pre-amplification and speaker identification capabilities.
 have an equipment malfunction indicator.
The Court Reporter must maintain an audio recording of the testimony, available to the team leader or
COR for the process as needed to clarify issues associated with testimony content.

5.3. An experienced, competent Court Reporter shall be present in the room when witnesses are
interviewed, testimony is given and/or when witnesses are called back for additional testimony. The team
leader or other designated VA staff member will inform the Court Reporter of the anticipated duration of
the process, and when the process has been completed.
5.4. The Contractor shall provide the reviews and quality checks necessary to ensure that the reporting,
recording, transcripts and photocopying conform to acceptable Government standards. No transcripts
shall be forwarded to the Government until the quality checks reveal full format conformance and
freedom from error.
5.5. When actual discrepancies in the transcribed testimony and the audio recording are identified and
verified by the team leader or other designated point of contact, the Court Reporter shall produce a
corrected version at no additional cost to the Government.
5.6. The contractor shall be fully responsible for all loss or damage to materials associated with this PWS
while in the contractor’s care and custody. The contractor shall keep accurate records of the materials
picked up from the government. The listing shall include a list of materials, the status of the assignment
and the case number assigned by the Government.
5.7.1. The Administrative Investigation Boards have an established timeframe for completion of 45
calendar days of the date the AIB is convened; whereby sworn or affirmed testimony is obtained by a
team charged with investigating a particular issue or event. Transcribed testimony must be returned to the
Team Leader within 5 business days of each testimony in order for the deadline to be met. In the event
that an extension of time should become necessary for completion beyond the initial 45 day period, the
presiding official/Team Leader will notify the Court Reporter of this change.
5.7.2. EEO Hearings may have a short turnaround time for completion of 3 Days to 14 Days as
established by a judge. Transcribed testimony must be returned to the Team Leader within 3 business
days of each testimony in order for the deadline to be met.
5.7.3. MSPB processes rarely exceed 3-5 days. Transcribed testimony must be returned to the Team
Leader within 3 business days of each testimony in order for the deadline to be met.
5.8.1. The Court Reporter shall index each individual transcript and include behind each bound testimony
a tabbed index stating “WORD INDEX.” The evidence and information gathered during the course of
the investigation shall be organized in an appropriately indexed investigative file that includes a
numerical or alphabetical list of each time a symbol, number or word was used and the page number and
line number.
5.8.2. The transcribed testimony product must be accurate, double-spaced, printed, and bound in a
satisfactory manner, according to accepted standards for court reporting, which at a minimum includes
one original and one copy of each witnesses’ testimony. All are to be securely fastened with metal prongs
(not plastic binding). Line numbers must be listed in the left margin and the page number in the bottom

right corner of each page. The court reporter shall include their signed, dated, and officially sealed
certificate as the last page of the testimony.
5.8.3. An “ACKNOWLEDGEMENT” sheet shall be included as the last page of each testimony to
include a certification statement at the top that the testimony is accurate to include blanks for a date to be
filled in and a signature block for each. The second half of this acknowledgement sheet shall include a
place for corrections, i.e., Page No. ____, Line No. ____, and a blank to write in the corrections.
5.8.4. Visible Black Character. A Visible Black Character is defined strike-able and visible characters and includes any printed
letter, number, symbol, and/or punctuation mark excluding any or all formatting (e.g., bold, underline,
italics, table structure, formatting codes). All visible black characters can be seen with the naked eye as a
mark, regardless of whether viewed electronically or on a printed page.
a b C D e f G H I j k l m n o p q r s t u v w X y z
~ ! @ # $ % ^ & * ( ) _ + { } | : < > ? ÷ ±
` 1 2 3 4 5 6 7 8 9 0 - = [ ] \ ; ‘ , . / “ Visual Black Character (VBC) Line or ASCII no Spaces Line. A VBC Line is defined as the
total number of characters you can see with the naked eye, divided by 65. It includes any character
contained within a header or footer. Spaces, carriage returns, and hidden format instructions, such as
bold, underline, text boxes, printer configurations, spell check, etc., which are not counted in the total
character count. A VBC Line is calculated by counting all visual characters and simply dividing the total
number of characters by 65 to arrive at the number of defined lines.
5.8.5. All documents shall by typed using black ink on white good quality paper. Paper shall be 8 ½ by
11 inches with ruled margin of 1.5” at the left side and ruled margin of 0.5” at the right side, and a ruled
margin of 1” at the top and bottom . A number indicating each line of the document upon each page, i.e.,
1 to 25 inclusive, shall be printed at the left side of the left marginal line of the original and copies of the
5.8.6. Typing shall be 10 letters to the inch, 25 lines to the page, exclusive of pager number, with 2 single
spaces between lines. Whenever testimony is continuous, requiring more than 1 line, the typing shall
begin as close as possible to the left ruled marginal line. Words shall be properly hyphenated when
5.8.7. In the original and each copy of the transcript, outside the ruled margin, the cover page and each
subsequent page of the transcript (including the Certificate and Acknowledgement) shall show the name,
address, and phone number of court reporting service centered at the bottom and the page number of the
transcript in the bottom right corner.
5.8.8. The paging of the transcript shall be in a single series by consecutive numbers regardless of the
number of days consumed in the investigation, hearing, etc.
5.8.9. The original transcript and (1) copy shall be authenticated by the Official Reporter by a certificate
page in the following form, which shall be included before the Acknowledgement:
Certificate of Reporter:
Name of Hearing/Type of Proceeding:
Docket Number:
Place of Hearing:
Date of Hearing:
I, (name of transcriber), do hereby certify that said witness (name of witness), whose testimony appears
herein, was duly sworn, that said transcript is a true record of the testimony given by said witness. I
further certify that I am neither attorney, nor counsel for, nor related to or employed by, any of the parties
in which this action is taken and further that I am not a relative or employee of any attorney or counsel
employed by the parties hereto or financially interested in the action.
Name and Signature of Court Reporter Date
Name of Company

TDY Medical Staffing, Inc. is an Equal Opportunity Employer and takes pride in maintaining a diverse environment.  All qualified applicants will receive consideration for employment without regard to their race, color, religion, gender, gender identity, national origin, age, sexual orientation, marital or protected veteran status, disability, or any other legally protected status.  If you’d like more information about your EEO rights as an applicant under the law, please click here.

Once you hit the “Apply Now” button, you will be directed to enter into your information into our website general application – There will be several questions asked to ensure our Affirmative Action/EEOC compliance. 

TDY is a federal contractor and as such is required to provide self-identification questions regarding  race/gender/disability/veteran status to all qualified applicants.  We offer all applicants the VOLUNTARY opportunity to respond to the questions. 
You are under no obligation to respond to the questions and not answering the questions will have no impact on the application process or hiring decisions.  Your responses are not seen by the hiring authority and have zero impact on our decision making process.  Submitting this general application is not an offer of employment and does not a guarantee that the application process will proceed. 
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